COVID-19 Prevention Program (CPP) for Bellflower Unified School District
This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace. The responsibility of controlling the spread applies to each of us by doing our part and adhering to the Los Angeles County Public Health Department (LACPHD) guidelines which include the Reopening Protocols for K-12 Schools. Click here for more information regarding the LACPHD guidelines.
Date: January 29, 2021
Authority and Responsibility
The Chief Business Officer serves as the District compliance officer and along with the Principal/Site Administrator have overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.
All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.
Identification and Evaluation of COVID-19 Hazards
The District has evaluated employees’ potential workplace exposures and implemented applicable orders and general industry-specific guidance related to COVID-19 hazards and preventions. However, information is constantly changing and the District will continue to conduct periodic inspections as needed and implement corrections. Employees who identify a COVID-19 hazard are to report it to their immediate administrator/supervisor who will then take the necessary steps to correct the hazard if feasible and will communicate with the employee the action taken as long as the information doesn’t not violate confidentially. Logs will be kept at each individual site/department of reports and action taken. Employees can report symptoms and hazards without fear of reprisal and will be offered Worker’s Compensation paperwork if the hazard has posed a risk to the safety of the employee(s).
Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by reporting concerns to their immediate supervisors.
We screen our employees by having them conduct a self-screening prior to coming to work. Information about the self-screening requirements has been shared with all employees. Immediate supervisors require employees to attest that the self-screening was completed prior to coming to work by having employees attest via a signature, QR code or other method that is monitored by the immediate supervisor.
Correction of COVID-19 Hazards
Unsafe or unhealthy work conditions, practices or procedures will be handled by the immediate administrator/supervisor of each site or department through the support of custodial staff. Work orders will be put in when engineering exposure correction is needed and correction will be noted using the District’s Maintenance system. Site or department supervisor will be informed that correction was completed.
Control of COVID-19 Hazards
Where possible, we ensure at least six feet of physical distancing at all times in our workplace by:
- Informing employees of the requirement through verbal communication, notices and postings.
- Eliminating the need for workers to be in the workplace – e.g., telework or other remote work arrangements when a job classification allows for it.
- Reducing the number of persons in an area at one time, including visitors.
- Visual cues such as signs and floor markings to indicate where employees and others should be located or their direction and path of travel.
- Staggered arrival, departure, work, and break times.
- Providing outside space for needed breaks.
Individuals will be kept as far apart as possible when there are situations where six feet of physical distancing cannot be achieved and provided with the appropriate Personal Protective Equipment (PPE) needed.
We provide clean, undamaged face coverings and ensure they are properly worn by employees over the nose and mouth when indoors, outdoors and less than six feet away from another person, including non-employees, and where required as per the HEALTH OFFICER ORDER FOR CONTROL OF COVID-19.
The following are exceptions to the use of face coverings in our workplace:
- When an employee is alone in a room with their door closed.
- While eating and drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent possible.
- Employees wearing respiratory protection in accordance with CCR Title 8 section 5144 or other safety orders.
- Alternatives will be considered on a case-by-case basis when a medical note is provided by employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person.
Any employee not wearing a face covering, face shield with a drape or other effective alternative, or respiratory protection, for any reason, shall be at least six feet apart from all other persons unless the unmasked employee is tested at least twice weekly for COVID-19.
We implement the following measures for situations where we cannot maintain at least six feet between individuals:
- Installed Plexiglass to create barriers and provide portable Plexiglass partitions to be used.
We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical or natural ventilation systems by:
- Changing all our filtration and upgraded all our systems with the maximum air filtration the system allows.
- Quarterly filtration checks will be conducted.
- High Efficiency Particulate Air (HEPA) filtration units are being provided to spaces not supported by increased outdoor circulation.
Cleaning and disinfecting
In alignment with the Los Angeles Department of Public Health Order protocol for reopening K-12 schools we implement the following cleaning and disinfection measures for frequently touched surfaces:
- A cleaning and disinfecting schedule have been established in order to avoid both under-and over-use of cleaning products.
- Common areas and frequently touched objects in those areas are disinfected at least daily and more frequently as resources allows using appropriate products. Hand sanitizer is available in all common areas that may require the use of shared objects/equipment and/or when feasible those areas with shared objects/equipment are disinfected between users.
- Cleaning products that are effective against COVID-19 are used according to product instructions.
- Custodial and other staff responsible for cleaning and disinfecting school surfaces and objects are trained on manufacturer’s directions, Cal OSHA requirements for safe use and as required by Healthy Schools Act, as applicable.
- Ventilation is maximized during cleaning and disinfecting to the extent feasible.
Should we have a COVID-19 case in our workplace, we will implement the following procedures:
Close off the space/area used by the ill occupant and wait up to 24 hours before entering if practical and deemed necessary; open outside doors and windows in the ill occupant’s area to increase air circulation if possible; perform routine and enhanced cleaning actions plus thoroughly clean and disinfect all non-porous surfaces especially the high-touch surfaces in the ill occupant’s space/office, as well as the shared equipment; for porous surfaces in the ill occupant’s space/office remove visible contamination, clean with appropriate cleaners, and disinfect with a liquid/spray indicated for use on the material; once thorough cleaning and disinfection have been completed space can be reoccupied.
Shared tools, equipment and personal protective equipment (PPE)
PPE must not be shared, e.g., gloves, goggles and face shields.
Items that employees come in regular physical contact with, such as phones, headsets, desks, keyboards, writing materials, instruments and tools must also not be shared, to the extent feasible. Where there must be sharing, the items will be disinfectedbetweenuses byhaving custodial staff clean when feasible or providing the employees with the materials and training to do it themselves.
Sharing of vehicles will be minimized to the extent feasible, and high-touch points (for example, steering wheel, door handles, seatbelt buckles, armrests, shifter, etc.) will be disinfected between users. Hand sanitizers and disinfecting wipes will be provided in all vehicles.
In order to implement effective hand sanitizing procedures, we:
- Installed hand sanitizer dispensers which are located at the entry and exit way of buildings.
- Encourage and allow time for employee handwashing as needed.
- Provide employees with an effective hand sanitizer, and prohibit hand sanitizers that contain methanol (i.e. methyl alcohol) as need for individual use.
- Encouraging employees to wash their hands for at least 20 seconds each time.
Personal protective equipment (PPE) used to control employees’ exposure to COVID-19
We evaluate the need for PPE (such as gloves, goggles, and face shields) as required by CCR Title 8, section 3380, and provide such PPE as needed.
When it comes to respiratory protection, we evaluate the need in accordance with CCR Title 8 section 5144 when the physical distancing requirements are not feasible or maintained. [reference section 3205(c)(E) for details on required respirator and eye protection use.]
We provide and ensure use of eye protection and respiratory protection in accordance with section 5144 when employees are exposed to procedures that may aerosolize potentially infectious material such as saliva or respiratory tract fluids.
Investigating and Responding to COVID-19 Cases
This will be accomplished by following all the LACPHD Symptom and Exposure Screening Pathways. Click here for more information on the LACPHD Symptoms and Exposure Screening Pathways.
All cases will be tracked using the District’s third party administrator for worker’s compensation and reporting to our local health department as required.
Employees who had potential COVID-19 exposure in our workplace:
- Will receive a notice of potential exposure to COVID-19 with information informing them of benefits, the disinfection process and information regarding quarantine and isolation as needed.
- Will be excluded from work and will need to quarantine if considered a close contact. It will be recommended that the employee be tested.
- Will be provided information about a facility for COVID-19 testing at no cost and allow an employee to go during their working hours to test.
- Will be able to request through their supervisor access to the District nurse who will provide additional recommendations if needed.
Additional measures may be taken per direction of the LACPHD.
System for Communicating
Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:
- All employees are to report all COVID-19 symptoms and possible hazards to their immediate supervisor.
- Any employee who reports symptoms and hazards will not be subject to reprisal.
- Employees with medical or other conditions that put them at increased risk of severe COVID-19 illness will need to submit a note to their immediate supervisor and accommodations if possible will be provided if the classification of their assignment allows for an accommodation in which they will be able to perform their assignment or if the District is able to accommodate.
- Employees can access COVID-19 testing through health plans or local testing centers.
- In the event we are required to provide testing because of a workplace exposure or outbreak, we will communicate the plan for providing testing and inform affected employees of the reason for the testing and the possible consequences of a positive test.
- The District’s compliance task force as required by the LACPHD will provide communication to site/department supervisors about training information related to COVID-19.
- Employees will receive information via Memos, e-mails, phone or verbal communication depending on the information that needs to be provided.
Training and Instruction
Supervisors will provide effective training and instruction that includes and is not limited to:
- Employees have been provided with the LACPHD website for information should they want to obtain more information in regards to preventive methods and information. Should employees need more information they may contact their supervisor who will consult with the District nurse if needed.
- A Memo which provides important highlighted information in regards to the District’s CPP.
- Information regarding COVID-19 benefits to which the employee may be entitled to with the appropriate documentation under applicable federal, state, and labor agreement.
- The fact that:
- COVID-19 is an infectious disease that can be spread through the air.
- COVID-19 may be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth.
- An infectious person may have no symptoms.
- Methods of physical distancing of at least six feet and the importance of combining physical distancing with the wearing of face coverings.
- The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective.
- The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.
- Proper use of face coverings and the fact that face coverings are not respiratory protective equipment - face coverings are intended to primarily protect other individuals from the wearer of the face covering.
- COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.
- E-mails or postings on employee online are used to communicate and provide training as needed.
Training rosters will be used as needed to document and will be maintained by site supervisor or District compliance team.
Exclusion of COVID-19 Cases
Where we have a COVID-19 case in our workplace, we will limit transmission by:
- Designating a COVID-19 Compliance Team that is responsible for establishing and helping provide directives to supervisors for all COVID-19 safety protocols which includes having one member of the team (District Nurse) serve as a liaison to the DPH.
- Follow all School Exposure Management Plan.
- Excluding employees with confirmed COVID-19 exposure from the workplace based on the most current officer health orders.
- Provide temporary, on-site isolation of the case if arrangements are needed for the person’s return to their home.
- Providing employees at the time of exclusion benefits as required by the labor agreement or statue.
Reporting, Recordkeeping, and Access
It is our policy to:
- Report information about COVID-19 cases at our workplace to the LACPHD whenever required by law, and provide any related information requested by the local health department.
- Report immediately to Cal/OSHA any COVID-19-related serious illnesses or death, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.
- Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b) through the use of a third party administrator in conjunction with the LHD logs. The information will be made available to employees, authorized employee representatives, or as otherwise required by law, with personal identifying information removed.
- Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.
- COVID-19 cases with COVID-19 symptoms will not return to work until all the following have occurred:
- At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications.
- COVID-19 symptoms have improved.
- At least 10 days have passed since COVID-19 symptoms first appeared.
- COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
- Close contacts to a COVID-19 case will not return to work until all the following have occurred:
- May end quarantine after day 10 if did not develop any Covid-19 symptoms during this period
- Continue to self-monitor daily for symptoms from day 11 through day 14
- Be extra careful to reduce the spread of Covid-19 by following all health and safety protocols
- Must complete minimum 10 days quarantine period even with a negative test
- A negative COVID-19 test will not be required for an employee to return to work.
- If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 10 days from the time the order to quarantine was effective.
[Sulema Holguin-Chief Business Officer/Compliance Task Force Officer January 29, 2021]