COVID-19 Prevention Program (CPP) for Bellflower Unified School District
This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace. The responsibility of controlling the spread applies to each of us by doing our part and adhering to the Los County Public Health Department (LACPHD) guidelines which include the Reopening Protocols for K-12 Schools.
Date: Initiation Date: January 29, 2021 Please note that this is a living document in which links are updated based on changes. Revisions to content are made as new information is updated.
Authority and Responsibility
The Associate Superintendent of Business Services and the Director of Health Services, serve as the District compliance officers along with the Principal/Site Administrator who has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand. All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.
Identification and Evaluation of COVID-19 Hazards
The District has evaluated employees’ potential workplace exposures and implemented applicable orders and general industry-specific guidance related to COVID-19 hazards and preventions. However, information is constantly changing and the District will continue to conduct periodic inspections as needed and implement corrections. Employees who identify a COVID-19 hazard are to report it to their immediate administrator/supervisor who will then take the necessary steps to correct the hazard if feasible and will communicate with the employee the action taken as long as the information doesn’t violate confidentiality. Logs will be kept at each individual site/department of reports and action taken. Employees can report symptoms and hazards without fear of reprisal and will be offered Worker’s Compensation paperwork if the hazard has posed a risk to the safety of the employee(s).
Documentation of employee COVID-19 vaccination status is conducted using a survey and maintained as a confidential record. Employees who refuse to complete the survey are treated as unvaccinated and are required to follow protocols for unvaccinated individuals.
Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by reporting concerns to their immediate supervisors.
We continue to strongly encourage our employees to conduct a self-screening for LACPH defined COVID symptoms prior to coming to work and not report to work if they are experiencing symptoms. Signs are posted throughout the District reminding all employees as well as any visitor not to enter if they are feeling any of the symptoms.
Correction of COVID-19 Hazards
Unsafe or unhealthy work conditions, practices or procedures will be handled by the immediate administrator/supervisor of each site or department through the support of custodial staff. Work orders will be put in when engineering exposure correction is needed and correction will be noted using the District’s Maintenance system. The site or department supervisor will be informed that correction was completed.
Control of COVID-19 Hazards
We provide clean, undamaged face coverings to all staff, students, and visitors upon request at any district site or office, and where required by orders from the California Department of Public Health (CDPH) or Los Angeles County Department of Public Health (LACDPH). Use of face coverings are encouraged.
For indoor locations we identify and evaluate how to maximize, to the extent feasible, ventilation with outdoor air using the highest filtration efficiency compatible with our existing ventilation system, and whether the use of portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems, would reduce the risk of transmission by:
- Changing all our filtration and upgraded many of our systems with the maximum air filtration the system allows. We continue to evaluate systems and upgrade based on systems with the most need.
- Quarterly filtration checks are conducted.
- High Efficiency Particulate Air (HEPA) filtration units are being provided to spaces not supported by increased outdoor circulation.
Cleaning and disinfecting
In alignment with the recommendations of the Los Angeles Department of Public Health Order protocol for reopening K-12 schools we implement the following cleaning and disinfection measures for frequently touched surfaces:
- A cleaning and disinfecting schedule have been established in order to avoid both under-and over-use of cleaning products.
- Common areas and frequently touched objects in those areas are disinfected at least daily and more frequently as resources allows using appropriate products. Hand sanitizer is available in all common areas that may require the use of shared objects/equipment and/or when feasible those areas with shared objects/equipment are disinfected between users.
- Cleaning products that are effective against COVID-19 are used according to product instructions.
- Custodial and other staff responsible for cleaning and disinfecting school surfaces and objects are trained on manufacturer’s directions, Cal OSHA requirements for safe use and as required by Healthy Schools Act, as applicable.
- Ventilation is maximized during cleaning and disinfecting to the extent feasible.
Should we have a COVID-19 case in our workplace, we will implement the following procedures:
The COVID-19 Exposure Management Plans Guidance in TK-12 Schools will be followed.
In order to implement effective hand sanitizing procedures, we:
- Installed hand sanitizer dispensers which are located at the entry and exit way of buildings.
- Encourage and allow time for employee handwashing as needed.
- Provide employees with an effective hand sanitizer, and prohibit hand sanitizers that contain methanol (i.e. methyl alcohol) as needed for individual use.
- Encouraging employees to wash their hands for at least 20 seconds each time and use signs to remind individuals of appropriate hand washing.
Personal protective equipment (PPE) used to control employees’ exposure to COVID-19
We evaluate the need for PPE (such as gloves, goggles, and face shields) as required by section 3380, and provide and ensure use of such PPE as needed. Upon request, we provide respirators for voluntary use to all employees at no cost. The District nurse will work directly with individuals that make this request to ensure that they are provided with a respirator and information regarding the use. We provide and ensure use of respirators in compliance with section 5144 when deemed necessary by Cal/OSHA.
Testing of symptomatic employees
We make COVID-19 testing available at no cost to employees with COVID-19 symptoms during employees' paid time.
Investigating and Responding to COVID-19 Cases
We have developed effective procedure to investigate COVID-19 cases that include seeking information from our employees regarding COVID-19 cases, close contacts, test results, and onset of symptoms. This is accomplished by following the COVID-19 Exposure Management Plan Guidance in TK-12 Schools.
- Employees who had potential COVID-19 exposure in our workplace during the high risk period:
- Will receive a notice of potential exposure to COVID-19.
- Employees are recommended to test, wear a face covering, and monitor symptoms for 10 days after the last date of exposure. If symptoms develop, stay home and test immediately.
- Test kits are available at the school site
- Will be able to request through their supervisor access to the District nurse who will provide additional recommendations if needed.
Additional measures may be taken per direction of the LACDPH.
System for Communicating
Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:
- All employees are to report all COVID-19 symptoms and possible hazards to their immediate supervisor.
- Any employee who reports symptoms and hazards will not be subject to reprisal.
- Employees with medical or other conditions that put them at increased risk of severe COVID-19 illness will need to submit a note to their immediate supervisor and the reasonable accommodations process will begin.
- If possible an accommodation will be provided if the classification of their assignment allows.
- Employees can access COVID-19 testing through on-site test kits, health plans or local testing centers.
- In the event we are required to provide testing because of a workplace exposure or outbreak, we will communicate the plan for providing testing and inform affected employees of the reason for the testing and the possible consequences of a positive test. Testing accessibility will be at no cost to the employee and made available during the employee’s working hours.
- The District’s compliance task force as required by the LACDPH will provide communication to site/department supervisors about training information related to COVID-19.
- Employees will receive information via Memos, e-mails, phone or verbal communication to help control the spread as needed.
Exclusion of COVID-19 Cases
Where we have a COVID-19 case in our workplace, we will limit transmission by:
- Designating a COVID-19 Compliance Team that is responsible for establishing and helping provide directives to supervisors for all COVID-19 safety protocols which includes having one member of the team (District Nurse) serving as a liaison to the Department of Public Health (DPH).
- Follow all School Exposure Management Plan protocols.
- Excluding employees with confirmed COVID-19 exposure from the workplace based on the most current officer health orders and ensuring employees do not return to work until those requirements are completed.
- Provide temporary, on-site isolation of the case if arrangements are needed for the person’s return to their home.
- Providing employees at the time of exclusion or at their request information about benefits as required by the labor agreement or statute.
Reporting, Recordkeeping, and Access
It is our policy to:
- Report information about COVID-19 cases at our workplace to the LACDPH whenever required by law, and provide any related information requested by the local health department.
- Report immediately to Cal/OSHA any COVID-19 related serious illnesses or death, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.
- Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with section 3203(b).
- Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.
- COVID-19 cases - Isolate for a minimum of 5 days from the onset of symptoms or if no symptoms, the date of the first positive test. May end isolation after day 5 if the following criteria are met:
- At least 24 hours have passed since a fever of 100.4 °F or higher has resolved without the use of fever-reducing medications, and
- COVID-19 symptoms have improved, and
- Wear a face covering around others through day 10
- Close contacts with no symptoms do not need to stay home away from others but should take the following actions to lower the risk of spreading COVID-19 to others:
- Wear a mask around others through day 10, test between day 3-5 from last exposure, and monitor symptoms through day 10 from last date of exposure